Receiving Clerk

Full Time
Posted: 2023-03-14
Deskripsi Lowongan

Essential Duties:

  • Communicate in a friendly, tactful and professional manner with guest, suppliers as well as colleagues
  • Be informed and keep your supervisor informed of all matters that may affect your work, the hotel's service or reputation
  • Always present a clean and tidy appearance in accordance with the hotel's grooming standards
  • Be flexible and open to change in your job responsibilities, work area and/or roster to meet business needs
  • Be understanding, supportive, encouraging and helpful to guests as well as suppliers and your colleagues
  • Care about your work environment and make sure it is tidy and well maintained
  • Be reliable and ensure you are at work on time
  • Know your role in case of emergency such as bomb threat, flood, fire etc
  • Understand the Employee Handbook and comply with the standards it outlines
  • Carry out all professionally reasonable instructions given by your supervisor
  • Check if invoice/delivery notes, goods actually received and order match
  • Stamp all invoices/delivery notes with the receiving stamp and complete the applicable section
  • Check quality and quantity of goods received
  • Prepare a daily receiving report
  • Store items correctly in the proper storage observing the principle of First In First Out
  • Daily check the stores and fridges for spoiled items and advise the Stores Supervisor of items nearing expiry date
  • Know which items are direct issues items and ensure proper support documents prior to issuing
  • Ensure only authorized persons enter all store rooms/fridges in your section
  • Prepare meat identification labels
  • All merchandise entering the storeroom must have the proper documentation (receiving records, purchase orders, grocery lists, etc)
  • All merchandise leaving the storeroom must be supported by properly authorized requisitions.
  • No merchandise in the storeroom should be allowed to go under the established quantity par, or minimum required stock.
  • The storeroom should be kept clean, orderly and above all properly locked.
  • Responsible for perpetual inventory records and daily summary of all purchase and issues of both operating supplies and operating equipment.
  • Assists accounting personnel in periodic physical inventories of operating supplies (storeroom) and operating equipment (stores).
  • Accounts for any differences in physical inventories with book figures and advises management of material differences.
  • Responsible for proper documentation of all merchandise entering of leaving the store, such as receiving records, purchase orders, and properly authorized requisitions.
  • Implements proper controls in maintaining security of storage areas at all times.



  • Diploma
  • Possess a good command of the English language and the ability to clearly and pleasantly communicate with guests, both in person and by telephone.
  • Ability to provide legible communication.


  • Organizational & time management skills
  • Keyboard/Computer skills
  • Analytical and numerical skills
  • Professionalism
  • Communication skills English, Indonesia (written/verbal)
  • Initiative
  • Strong Technical skills
  • Legislation knowledge
  • Sound Purchasing and Cost Analysis skills
  • Effective complaint handling
  • Excellent telephone manner
  • Computer Literate - Strong Excel skills and the ability to use Outlook and Word
  • Ability to accurately prepare daily, weekly, monthly, quarterly and annual reports
  • Management Skills, Problem Solving Skills, Influencing Skills, Sound of Human Resources Skills and well verse in computer skills
  • Adjust to changes in job requirements and the hotel's operational strategies to meet business needs.
  • Maintain an efficient and effective administrative system


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